Hello Sunshine is seeking an assistant to the President of Film & TV. We are seeking a self-starter who is well-versed across film and television production and has worked at an agency or large media or entertainment company. Resilience, confidence, adaptability and a growth mindset are crucial characteristics for success in this role.
This assistant in the Film & TV division will be on the front lines of development and production at the very highest level. Responsibilities will include rolling calls, monitoring emails, scheduling, arranging travel, meals & gifts, and expenses.
What You Will Do
Active Responsibilities:
- Manage an intricate schedule across prep, production, and post, ensuring timelines are coordinated and priorities are met.
- Schedule meetings and support the coordination of project-based work, ensuring alignment across teams and timelines.
- Compile meeting preparation for your manager in advance.
- Coordinate travel arrangements, ensuring logistics are efficiently planned and communicated.
- Manage rolling calls by taking detailed notes, tracking and updating the phone sheet, and relaying all relevant call information to the appropriate executives on the team.
- Draft and manage monthly expense reports for your manager.
Team Responsibilities:
- Stay on top of the inbox by monitoring your manager’s emails throughout the day, flagging time-sensitive messages, and filing emails as needed to maintain awareness and organization.
- Organize and prioritize deadlines, follow through on tasks and keep your manager informed on your progress.
- Gifts for both internal and external partners.
- Familiarize yourself with the slate of projects including key auspices and partners.
- Relay information between your manager and internal executives so the entire team is aligned.
Requirements:
- BA or BS degree or equivalent
- Agency experience (1+ years)
- Prior experience in film, television, or books
- Extreme attention to detail
- Excellent verbal and written communication skills
- Ability to adapt to shifting priorities, demands and timelines promptly and efficiently
- Proven reliability in handling sensitive material and security concerns under very tight deadlines
- Able to learn, understand, and apply new technologies
- Access to a car is necessary as we are in the office three days a week, and additional driving outside of the regular commute is required
The position is Los Angeles-based. In Office Policy: 3-days per week (Tuesday – Thursday). This assistant role is at a two-year commitment. Candidate must be based in Los Angeles.
The salary is $23/hour with opportunity for OT.
Benefits:
- Health Care Plan (Medical, Dental & Vision)
- Retirement Plan (401k, IRA)
- Life Insurance (Basic, Voluntary & AD&D)
- Paid Time Off (Vacation, Sick & Public Holidays)
- Family Leave (Maternity, Paternity)
- Short Term & Long Term Disability
How to Apply:
Apply online.
