Responsibilities for the role include heavy scheduling, answering phones, travel coordination, and the ability to anticipate the needs of the executive and the office.
Browsing: Executive Assistant
Find Executive Assistant positions supporting VP, SVP, and EVP executives at top production companies, studios, networks, and streamers. These roles offer high-level industry exposure, professional growth, and the chance to work at the center of film and television decision-making.
Maintaining and updating information: contact info, submission grids, slates. Providing creative support such as reviewing submissions, taking notes and tracking competitive projects.
Read and watch current material in a timely manner and provide feedback if necessary. Compose correspondence as needed; write synopsis and loglines of episodes for internal scheduling systems and weekly, widely-distributed report.
Own a complex and ever-shifting calendar, coordinate seamless travel and meeting logistics, manage expenses, and serve as a steady point of contact for internal teams, executives, and high-profile talent.
Must have prior experience supporting high-profile talent or executives in a similar fast-paced environment.
Maintaining the executive’s calendar. Scheduling meetings & calls, internally & externally. Taking notes in meetings and circulating information to the greater team.
Proactively complete calendar management which includes scheduling meetings (both internally and externally), managing scheduling conflicts, prioritization, and confirming meetings multiple weeks to months in advance.
Facilitate the strategic, efficient, and effective operation of the department, enhancing operations of the department as needed.
Management of complex calendar and scheduling to support teams in multiple locations. Manage domestic and international travel. Manage expense report coordination and submission.
Assist with the creative development of film and television projects. Track submissions, scripts, notes, meetings, and project milestones. Coordinate with writers, executives, talent representatives, production teams, and other collaborators.