Tracks all ongoing projects and is well-informed of related activities and associated materials. Assists with building lists, creating decks, taking notes, conducting research, and executing special projects as needed.
Browsing: Executive Assistant
Find Executive Assistant positions supporting VP, SVP, and EVP executives at top production companies, studios, networks, and streamers. These roles offer high-level industry exposure, professional growth, and the chance to work at the center of film and television decision-making.
Manage the executive’s calendar, including scheduling and confirming meetings internally and externally. Develop and maintain familiarity with all ongoing projects within the company. Liaise with executives, talent, and other assistants.
Administrative duties to include, but not limited to scheduling meetings and maintaining extensive calendars, processing expense reports, coordinating business travel, and managing other day-to-day administrative tasks as needed.
Actress is looking for an Executive/Personal Assistant.
Manage complex diaries across multiple time zones, including urgent out-of-hours changes and coordination with internal and external stakeholders
Manage and evaluate incoming submissions of written and visual materials and keep an accurate account of all materials that are submitted. Provide other administrative support for the team as needed.
Proactively manages smooth operations of the executive’s calendar and office, being mindful of deadlines and priorities. Organizes heavy calendar scheduling, facilitates heavy email and phone correspondence; submits expense reports, purchasing requests for supplied; books travel arrangements.
Handle daily administrative needs such as 5-minute meeting warnings, file and script uploads, submitting expenses, and OneDrive organization. Maintain the executive office: stocking supplies, coordinating with admins for kitchen/supply orders, and ensuring overall readiness every day.
Assist in all administrative functions, including maintaining calendars, scheduling appointments, booking travel, handling expenses, preparing presentations, organizing events and meetings, and managing relationships with key people internally and externally.
Manage complex calendars, schedule meetings, and coordinate domestic and international travel arrangements. Prepare and process expense reports, vendor contracts, and other administrative documentation.