Managing complex scheduling and rolling calls; tracking, drafting, and distributing correspondence; maintaining databases; organizing digital and physical files; and providing project management support across an active and diverse slate of projects.
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Track and review contracts, client calendars, and payments through a series of detailed grids. Create client submission lists, handle client bookings, and manage all client correspondence.
Rolling calls, heavy scheduling, and managing a high-volume calendar. Submitting client materials for open jobs and assignments. Reading and covering scripts and other literary material.
Track submissions, bookings, payments, and expenses. Maintain client materials and records with accuracy and confidentiality. Provide script coverage or project tracking.
Perform daily check-ins with members of production, artists and supervisors to determine the status of work on the show. Stays abreast of issues on the floor, anticipates potential issues and elevates information to Prod Sup and/or Production Manager.
Track current and potential clients. Read and engage with material proactively. Assist with special projects, research, and compiling information as needed.
Manage submission logs and production slate grids. Maintain various files, records, indexes and phone logs. Format writer, director & actor lists for projects based on supervisor’s discretion.
Work in tandem with executives to oversee projects from development through post. Collaborate with producers and creative executives to assess budgets, production plans, and schedules, including analysis of production risks and budget/schedule impacts.
Report to the VP and work closely with the creative teams, Executives and Department Heads to ensure the production achieves the highest quality possible within the approved budget and schedule. This role will oversee multiple types of projects, primarily scripted animated television series and pilots.
Provide comprehensive administrative support to Creative Development Executives, including complex calendaring, meeting coordination, call scheduling, and travel arrangements. Assist in the creative evaluation process by reviewing scripts, drafting coverage, and compiling feedback.