Reading scripts and other material, and preparing coverage. Assisting with social media management and digital presence. Maintaining project grids, tracking documents, and development materials.
Browsing: Executive Assistant
Research and integrate AI tools and digital workflows to automate routine tasks, streamline scheduling, and improve overall organizational efficiency.
Manage an extremely active calendar with frequent shifting priorities; schedule meetings, production reviews, screenings and conference calls, coordinating across multiple time zones and with senior internal and external stakeholders.
Handle day-to-day phone calls including rolling high volume calls with President, redirecting calls to appropriate departments and relaying timely messages. Extensive reading.
Manages complex meeting scheduling across many senior executive attendees. Works with other assistants to navigate and resolve potential scheduling conflicts. Agile to changes and makes all necessary parties aware of changes as soon as possible.
Act as the first point of contact for show production offices, coordinate meetings, manage executive travel, and produce essential documents such as hiring charts and production calendars.
Provide administrative and project support to three Vice Presidents within the Business Affairs team, while demonstrating an ability to work independently and meet tight deadlines.
Someone who can operate at lightning pace and add value on day one.
Provide high-level administrative support to the Head of Casting, including managing a dynamic calendar, coordinating meetings, and preparing for daily engagements.
Maintain organizational systems for tracking project materials, incoming submissions, and other high-priority requests to ensure timely response and accurate record keeping.