Browsing: Executive Assistant

Administrative duties to include, but not limited to scheduling meetings and maintaining extensive calendars, processing expense reports, coordinating business travel, and managing other day-to-day administrative tasks as needed.

Actress is looking for an Executive/Personal Assistant.

Manage complex diaries across multiple time zones, including urgent out-of-hours changes and coordination with internal and external stakeholders

Manage and evaluate incoming submissions of written and visual materials and keep an accurate account of all materials that are submitted. Provide other administrative support for the team as needed.

Proactively manages smooth operations of the executive’s calendar and office, being mindful of deadlines and priorities. Organizes heavy calendar scheduling, facilitates heavy email and phone correspondence; submits expense reports, purchasing requests for supplied; books travel arrangements.

Handle daily administrative needs such as 5-minute meeting warnings, file and script uploads, submitting expenses, and OneDrive organization. Maintain the executive office: stocking supplies, coordinating with admins for kitchen/supply orders, and ensuring overall readiness every day.

Assist in all administrative functions, including maintaining calendars, scheduling appointments, booking travel, handling expenses, preparing presentations, organizing events and meetings, and managing relationships with key people internally and externally.

Manage complex calendars, schedule meetings, and coordinate domestic and international travel arrangements. Prepare and process expense reports, vendor contracts, and other administrative documentation.

Celebrity is seeking an Executive Assistant.

Update grids with staff lists and production calendars. Create clip selections from dailies for internal viewing. Track incoming material and staffing submissions. Watch cuts and read incoming scripts to write loglines and share notes.