This position provides high-level administrative and operational support to the Executive Vice President, Head of Domestic Distribution for Paramount Pictures. This role ensures the EVP’s office runs efficiently by managing complex schedules and coordinating communications between external and internal partners. The Executive Assistant serves as a key liaison between various internal and external collaborators requiring strong organizational skills, attention to detail, and the ability to anticipate needs in a fast paced work environment, while also maintaining confidentiality and professionalism at all times.
Responsibilities:
- Schedules and manages EVP’s calendar including the coordination of meetings with multiple participants (internal and external partners).
- Screens and responds to incoming calls and correspondence.
- Support EVP in strategic priorities and monitor and prioritize incoming requests, ensuring timely responses and follow-ups.
- Anticipate executive needs and proactively resolve scheduling conflicts or operational bottlenecks.
- Arranges travel plans and itineraries and compiles documents and expenses for travel-related meetings.
- Arranges meetings or conferences by arranging conference rooms, issuing meeting requests or invitations and coordinating handouts.
- Directs preparation of records such as agenda, notices, minutes, and resolutions for corporate meetings.
- Composes and prepares confidential correspondence, processes expense reports and performs invoicing for a variety of different areas.
- Coordinate and support all administrative duties in the office.
- Other ad hoc duties as required.
Basic Qualifications:
- 3+ years of administrative experience supporting senior executives; entertainment industry experience strongly preferred.
- Excellent organizational skills and detailed oriented.
- Proficient with software including Outlook, Word, Excel, PowerPoint and Google Docs.
- Ability to maintain confidentiality regarding issues or information received.
Additional Qualifications:
- Bachelor’s Degree or equivalent experience preferred.
- Upbeat, friendly, self-starting, positive.
- Ability to multitask and adapt in a fast-paced environment.
- Good relationship building skills.
- Excellent written, verbal, and interpersonal skills with the ability to collaborate with staff, other administrators, internal and external customers and senior management.
The hiring salary range is $55,000 to $65,000/year.
How to Apply:
Apply online.
