This position facilitates and provides executive level support for multiple senior leaders and assists with local office events and needs.
Your Role Accountabilities…
- Ensure executive calendars are effectively managed; coordinates and schedules meetings as required; able to work independently or as directed. Ensure executives have requisite materials for meetings.
- Coordinates all business travel (international and domestic) for multiple senior leaders and also prepares and audits their Concur travel/expense reports in a timely manner.
- Responsible for coordinating any onboarding resources needed (security badge, workspace, phone, parking, network access, email, VPN, etc.); manages workspace relocations (location, computers, phones, etc.); communicates workspace usage and needs.
- Coordinates daily meetings, both in-person and virtual/Zoom, for executives and team members, including group meals as needed, and manages a small number of conference room schedules.
- Assist with local office events and operational needs.
Qualifications & Experience…
- A minimum of 3-5 years’ experience in an administrative role reporting to a VP or higher or experience providing support to executive leadership. Experience coordinating activities of large departments and/or business units. Prior experience managing an office and supporting multiple leaders and projects.
- Excellent written and verbal communication skills
- Strong organizational and follow-through skills
- Strong PC Skills, including proficiency with MS Outlook, Word, Excel, PowerPoint, and database management
- Strong proficiency in grammar and spelling, excellent interpersonal and communication skills and the ability to interact with all levels in the Company
- General knowledge of standard filing procedures, general office procedures and practices, and experience in operating various office equipment
- The ability to adapt to changing priorities and crisis situations; take the initiative using excellent judgment; work in a fast-paced environment; maintain confidential and sensitive information; and prioritize work to meet specific deadlines required
- Must be a team player who is self-motivated, and results oriented with a positive attitude and friendly demeanor and has the ability, but not a need, to take the lead in group projects.
- Must have the ability to communicate effectively and tactfully with persons on all levels, verbally, written and in-person.
- Must have a willingness to work with international staff and executives
- Must have the ability to pay close attention to detail and understand written and oral instructions.
- Must have the ability to organize and schedule work effectively.
- Must have the ability to work well under time constraints.
- Must possess creativity and resourcefulness.
- Must be able to work with confidential and time-sensitive materials
- Must be able to handle a wide variety of situations and conflicts involving the administrative functions of the team/office.
How to Apply:
Apply online.
