This Administrative Assistant is a key member of the creative Film Music team reporting to the Senior Vice President of Film Music. Administrative Assistant will be working in a fast paced, demanding work environment and be responsible for maintaining a smooth workflow for various key members of the Film Music team.
Essential Responsibilities:
- Heavy phone management, roll calls, provide notes for calls as requested
- Maintain & coordinate schedule for member stated above, compile & submit expense reports, create reports & materials for meetings
- Coordinate executive, project & scoring related travel and other administrative duties as needed
- Liaise daily with colleagues at record labels, publishers, music management companies, talent agencies, etc.
- Assist executive as needed with music research projects, music searches & collection of outside music submissions
- Research song information to complete clearance forms for licensing department
- Coordinate and distribute scripts, subsequent drafts/pages to department
- Assist in maintaining internal & external department distribution lists
- Work synergistically with other team members in maintaining and updating the department’s new music drive
- Maintain inventory of office supplies & shipping materials on a weekly basis
- Assist with creating and updating internal documents
Qualifications
Basic Requirements:
- Bachelor’s degree or equivalent experience
- 2+ years administrative experience ideally in the music for film or television industry
- Proficient in Microsoft Word, Excel, and Outlook
- Proficient in iTunes and Mac
- Excellent organizational skills, strong attention to detail, and proven ability to meet tight deadlines
- Ability to handle confidential and sensitive information with discretion
Desired Characteristics:
- Ability to multi-task, work, and prioritize tasks in a fast-paced office and maintain high attention to detail under deadline pressure
- Display knowledge and passion for music – different genres, decades, etc.
- Strong verbal and written communication skills; the ability to communicate effectively to all levels of employees and management
- Personable, team-oriented; have the ability to work with a variety of different personality-types
- Experience and knowledge of the music industry
- Proven ability to exercise discretion and integrity
- Self-starter, punctual
- Accountable; takes ownership and pride in their assignments and day-to-day tasks
- Must be flexible and wholly committed in approach and be able to amend hours as required to suit business needs
Additional Requirements:
This position has been designated as hybrid, which currently requires contributing from the office a minimum of four days per week. The Company reserves the right to change in-office requirements at any time.
The salary range is $47,500 to $60,000/year.
How to Apply:
Apply online.
