Read/watch content and provide opinions on materials. Schedule meeting requests and manage calendar. Process expense reports in a timely manner.
Browsing: Administrative Assistant
Manage complex calendars for several Directors located in Amsterdam and Rome, including scheduling internal and external meetings with multiple parties across various time zones.
Provide prompt, high-volume administrative support to the SVP, Intellectual Property and coordinate departmental workflows, including handling phones, scheduling, and filing.
Track and help manage development materials, submissions, and project-related information to ensure timely follow-up and execution.
Handles daily incoming general calls, mail, faxes and e-mails regarding statements, cue sheets, membership, applications, publisher information and anything that pertains to film/TV royalties.
Maintaining calendars for our executives, in place, including booking and confirming meetings. Maintaining a log used to track projects and their status. Taking notes in meetings and circulating information to the broader team.
Accompany the leader in key internal and external meetings. Capture high-level notes, synthesize complex discussions into actionable outcomes, and ensure follow-up on strategic commitments.
Read scripts and creative materials, review cuts/dailies, and summarize notes from meetings, calls, and screenings. Create presentations, correspondence, reports, and other internal or external communications.
Managing appointments & reservations, maintaining Rolodex, booking conference rooms, facilitating IT support, generating parking passes, managing arrivals, cataloging and distributing incoming and outgoing mail, coordinating meals, setting reminders, and ordering & restocking office materials.
Provide high-level administrative support to the EVP/Head of Development and additional executives as needed. Proactively anticipate executive and departmental needs while managing competing priorities.