Manage complex calendars and coordinate internal and external meetings across multiple time zones, including logistics and technical set-up.
Browsing: Administrative Assistant
Handle multiple phone lines and daily communication with internal and external partners, agents, etc. (Take messages, check voicemail, etc.)
Track and read submissions and writing samples and offer written thoughts in a timely manner. Support and track ongoing efforts to search for great books and other source materials.
Read/watch content and provide opinions on materials. Schedule meeting requests and manage calendar. Process expense reports in a timely manner.
Manage complex calendars for several Directors located in Amsterdam and Rome, including scheduling internal and external meetings with multiple parties across various time zones.
Provide prompt, high-volume administrative support to the SVP, Intellectual Property and coordinate departmental workflows, including handling phones, scheduling, and filing.
Track and help manage development materials, submissions, and project-related information to ensure timely follow-up and execution.
Handles daily incoming general calls, mail, faxes and e-mails regarding statements, cue sheets, membership, applications, publisher information and anything that pertains to film/TV royalties.
Maintaining calendars for our executives, in place, including booking and confirming meetings. Maintaining a log used to track projects and their status. Taking notes in meetings and circulating information to the broader team.
Accompany the leader in key internal and external meetings. Capture high-level notes, synthesize complex discussions into actionable outcomes, and ensure follow-up on strategic commitments.