Managing complex calendars, meeting logistics and preparation, document preparation, expense reporting, travel booking, and miscellaneous administrative functions as needed. Tracking, monitoring, and guiding progress of projects and action items to ensure they remain on course.
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Maintain an awareness of the agent’s obligations (internal and external) to anticipate needs. Manage heavy call volume. Schedule meetings based on a complex calendar.
Provide high-level administrative support to the SVP of Casting, including managing a dynamic calendar, coordinating meetings, rolling/tracking calls, maintaining contacts, and preparing for daily engagements.
Plan and manage the physical production for UTAS pilots, sizzles, trailers and series. Oversee on-set production employees to ensure best-in-class productions as well as drive efficiencies and economies of scale.
Manage day-to-day production for animated and live-action projects, from development through post, ensuring timelines, budgets, and creative standards are met.
Ensure executive calendars are effectively managed; coordinates and schedules meetings as required; able to work independently or as directed. Ensure executives have requisite materials for meetings.
Maintain organizational systems for tracking project materials, incoming submissions, and other high-priority requests to ensure timely response and accurate record keeping.
Responsibilities include maintaining calendar, scheduling, answering and rolling calls, coordinating travel arrangements, completing expense reports, and other administrative duties as assigned.